At Brian McMahon & Daughters, we take your privacy seriously. It is important that you know exactly what we do with personal information that you and others provide to us, why we gather it and what it means to you. This document is being provided to you in line with our obligations under the General Data Protection Regulation (GDPR), which will come into force on 25 May 2018. From that date, the GDPR, together with applicable Irish requirements, will amend existing data protection law and place enhanced accountability and transparency obligations on organisations when using your information. The GDPR will also introduce changes which will give you greater control over your personal information, including a right to object to processing of your personal information where that processing is carried out for our business purposes.
Please take time to read this notice carefully. If you are under 16 years of age, please read this summary with a parent or guardian and ensure you understand it. If you have any questions about how we use your information, please contact our Data Protection Officer at the details below.
This summary explains the most important aspects of how we use your information and what rights you have in relation to your personal information.
Who we are
- Throughout this document, ‘we’, ‘us’, ‘our’ and ‘ours’ refer to Brian McMahon & Daughters Estate Agents
The information we collect about you
We will hold:
- Data to identify you, including your contact information;
- financial details necessary for the performance of services we are contracted to provide to you
- information which you have consented to us using
- Sometimes we may use your information even though you are not actually our customer. For example, you may be a potential customer applying for one of our properties to rent.
How we use your information and the legal basis
We use, and share, your data where:
- you have agreed or explicitly consented to the using of your data in a specific way (you may withdraw your consent at any time)
- use is necessary in relation to a service or a contract that you have entered into (e.g. to rent or buy a property) or because you have asked for something to be done so you can enter into a contract with us (e.g. you have asked us to consider you as a tenant for a rental property)
- use is necessary because we have to comply with a legal obligation (e.g. complying with our obligations and reporting to the PSRA, regulatory authorities and law enforcement)
- use is necessary to protect your “vital interests” in exceptional circumstances
Who we share your information with
When providing our services to you, we may share your information with:
- your authorised representatives;
- third parties with whom: (i) we need to share your information to facilitate transactions you have requested, and (ii) you ask us to share your information;
- service providers who provide us with support services;
- statutory and regulatory bodies (including central and local government) and law enforcement authorities;
- third parties in connection with a sale or purchase of property by you or the rental or leasing of a property by you
How long we hold your information
- How long we hold your data for is subject to legislation and regulatory rules we must follow, set by authorities such as the Revenue Commissioners and Property Regulator Authority.
- Under current legislation we are required to keep appropriate records of transactions for not less than 6years after they have been provided to a client.
Implications of not providing information
If you do not provide information we may not be able to:
- provide requested products or services to you;
- continue to provide and/or renew existing services
- assess suitability for requests to rent property
How to exercise your information rights including the right to object
From 25 May 2018, you will have several enhanced rights in relation to how we use your information, including the right, without undue delay, to:
- find out if we use your information, access your information and receive copies of your information;
- have inaccurate/incomplete information corrected and updated
- object to particular use of your personal data for our legitimate business interests or direct marketing purposes
- in certain circumstances, to have your information deleted or our use of your data restricted
- in certain circumstances, a right not to be subject to solely automated decisions and where we make such automated decisions, a right to have a person review the decision
- exercise the right to data portability (i.e. obtain a transferable copy of your information we hold to transfer to another provider) and
- to withdraw consent at any time where processing is based on consent.
These rights will be available from 25 May 2018
If you wish to exercise any of your data rights or speak with us regarding GDPR, you can contact us at info@bmcmahon.ie, in-office, by post at 10 Chapel Lane, Ennis, Co. Clare or by contacting 065 6820460
